nder general supervision of the Finance Manager, the Purchasing Supervisor supervises and participates in centralized purchasing and storage of materials, supplies, services, and equipment and performs the most complex purchasing work.
The recruitment process will consist of an application screening, 1st round (structured) interview, and 2nd round (selection) interview. The tentative date ranges for the interviews are listed below:
1st Round Interview Date Range: February 27 - March 2, 2023
2nd Round Interview Date Range: March 6-9, 2023
Candidates will be notified of their status in the recruitment process via e-mail.Essential Duties
Provides day-to-day leadership to ensure a high performance, customer service-oriented purchasing and warehouse function which supports achieving the department’s and District's mission, objectives, and values; selects, trains, evaluates, and supervises assigned purchasing and warehouse staff.
Plans, organizes, and supervises centralized purchasing operations relating to the purchase and storage of equipment, supplies, and services; implements and assists with the development of procurement policy and procedures.
Reviews requisitions and purchase orders and related documents for completeness, accuracy, and compliance with purchasing and budgetary policies and procedures.
Administers formal and informal bidding practices; evaluates bids against specifications, terms, and conditions and issues purchase orders in accordance with administrative code, law, policies, procedures, and practices pertaining to purchasing.
Prepares bid proposals and analyzes quotations; procures specialized commodities of a complex nature.
Investigates and develops new sources of supply; interviews vendors to evaluate products and services to obtain comparative information for use in developing bid proposals.
Reviews, approves, monitors, and manages contracts and related invoices to ensure compliance with purchasing policies and procedures.
Provides analytical support, information, and assistance to departments for a variety of purchasing issues such as development of standards and specifications for contracting activities and policy implementation, application, and management.
Develops, organizes, and delivers training materials and presentations for purchasing staff and District departments.
Oversees inventory management, including annual physical count of inventory and periodic inventory cycle counts conducted by warehouse staff.
Oversees and performs record keeping and reporting activities for the purchasing and warehouse functions; performs clerical, accounting, and other administrative tasks as required.
Performs other duties as assigned.Qualifications
DEMONSTRATED KNOWLEDGE OF AND PERFORMANCE IN THE FOLLOWING AREAS:
- Principles, practices, techniques related to sourcing, pricing, purchasing and evaluating items related to the operation of a water District; contract administration;
- Accounting and record keeping procedures;
- Checks and balances;
- Computers and software applications including word and spreadsheet software;
- Theory and practices of public purchasing and warehousing, including ethics and standards;
- Principles and practices of public agency purchasing, including competitive bidding procedures, preparation and evaluation;
- Data collection techniques for establishing sources of supply, product and vendor information used by a municipality;
- Applicable Local, State and Federal laws and regulations regarding governmental purchasing functions;
- Record keeping practices and procedures related to the public purchasing function;
- Budgeting practices and procedures, internal support service requirements and issues;
- Project management methods and techniques; cost estimating techniques;
- Principles and practices of effective supervision;
- Office procedures; use of office automation to assist in the purchasing function, general computer applications used in business, such as spreadsheet, data base, word processing software.
- Supervise, integrate and review public purchasing and warehouse functions;
- Provide effective customer service in dealing effectively with the public;
- Analyze complex information and problems;
- Prepare and present written and/or oral reports;
- Evaluate alternatives and make sound recommendations;
- Exercise independent judgment within policy guidelines;
- Prepare clear, accurate and concise reports, correspondence and other written material;
- Understand, interpret, explain and apply related codes, laws and policies;
- Recognize responsibility and limits of assigned authority;
- Design and maintain record keeping systems;
- Establish and maintain effective working relationships with management personnel, officials, co-workers, employees, vendors and others encountered in the course of work;
- Work collaboratively with staff, public agencies and general public to achieve purchasing goals.
PHYSICAL AND SENSORY REQUIREMENTS:
Training and Experience Guidelines
- Sufficient eyesight to read fine statistical reports and standard text and data on computer terminal screens;
- Ability to speak and hear at normal conversational levels in person and over the telephone;
- Manual dexterity to write legibly and to use calculators, computer terminal, and other general office machines;
- Reach, lift and move reports, materials and objects weighing approximately twenty-five (25) pounds; reach, bend, or crouch to use files and records.
Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work (with reasonable accommodation, if needed), typically:
EDUCATION: A bachelor’s degree with major course work in business or public administration or a related field is required.
EXPERIENCE: Four (4) years of technical public purchasing experience or progressively responsible experience as a buyer, including one (1) year of experience training, leading, or supervising others, preferably in a municipal environment.
REQUIRED CERTIFICATIONS, LICENSES, AND REGISTRATIONS:
A valid California class C driver’s license. Completion of a certified purchasing program with Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) designation is desired.
It is the policy of the Las Virgenes Municipal Water District to ensure equal employment opportunity to all persons regardless of their race, color, national origin, religion, gender, sexual orientation, mental or physical impairment, ancestry, medical condition, marital status, or age (except where a bona fide occupational qualification). The District will act to ensure equal treatment to all persons in matters affecting recruitment, hiring, promotion, discipline, compensation, assignment, benefits, training, and layoff practices, and any other matters affecting employment with the Las Virgenes Municipal Water District. The same policy applies to all qualified Vietnam- era veterans, disabled veterans or other persons with disabilities that are capable of performing a particular job with reasonable accommodation to their disability.
In compliance with the American with Disabilities Act, if you need special assistance in the selection process please notify the Human Resources Division, in writing, upon applying.